Arkansas Bids > Bid Detail
Request for Proposal (RFP) for an Online Integrated and Searchable Records Database Management System including Digitizing Services.
| Agency: | Arkansas Democrat-Gazette |
|---|---|
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD15618927794515553 |
| Posted Date: | Nov 11, 2023 |
| Due Date: | Dec 6, 2023 |
| Source: | https://classifieds.arkansason... |
Request For Proposals Public Notice
Request for Proposal (RFP) for an Online Integrated and Searchable Records Database Management System including Digitizing Services.
The Arkansas Secretary of State (SOS) is soliciting Requests for Proposal (RFP) from qualified vendors to provide an updated online integrated and searchable records management database along with digitization services. This updated database shall allow all records that are on file with the SOS’s Elections office to be viewable online to the public. The vendor will be responsible for digitizing, quality assurance testing, and indexing with metadata all rules and regulations, annexation files, journals of the House and Senate, athlete agent filings, and Acts of Arkansas.
Key Requirements:
Online Digital Asset Management System:
The system should offer robust functionality for organizing, categorizing, and managing digital assets efficiently. It should enable easy retrieval of digital assets based on metadata, tags, or search criteria.
Integrated Searchable Records Database:
The system should allow for the integration of various record types into a single, comprehensive database. It should provide advanced search capabilities, enabling users to locate specific records quickly and easily.
Integrated Document Digitizing Database and Services:
The vendor should possess the necessary expertise and infrastructure to digitize physical documents accurately. The system should seamlessly integrate with the digitized document database, allowing for easy access and retrieval.
User-Friendly Interface:
The system should have an intuitive and user-friendly interface that facilitates easy navigation and efficient use by our staff and the public.
Security:
The system should incorporate robust security measures to ensure the confidentiality, integrity, and protection of our digital assets, records, and digitized documents.
RFP Documents and Detailed Specifications can be obtained online at https://www.sos.arkansas.gov/news/detail/public-notice-request-for-proposal
The SOS welcomes responses from small, minority-owned, women-owned, and veteran-owned businesses and does not discriminate against any entity, company,
or individual on the basis of race, color, religion, creed, sex, age, disability or medical condition, national origin, or veteran status, or any other category protected by federal, state, and local anti-discrimination laws.
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