Arkansas Bids > Bid Detail

RFP 18-18, Enterprise Asset Management System

Agency: Fayetteville
Level of Government: State & Local
  • 70 - General Purpose Information Technology Equipment (including software).
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD15031188414691865
Posted Date: Dec 4, 2018
Due Date: Dec 20, 2018
Solicitation No: RFP 18-18
Bid Number: RFP 18-18
Bid Title: RFP 18-18, Enterprise Asset Management System
Category: Bids, RFPs, & RFQs
Status: Open

Addendum 2 - Issued 12.04.18 - See related documents below.
Addendum 1 - Issued 11.29.18 - See related documents below.

City Of Fayetteville, AR
Request for Proposal
RFP 18-18, Enterprise Asset Management (EAM) System

The City of Fayetteville, AR is interested in soliciting proposals from qualified software vendors, systems integrators, implementation partners and/or Value Added Resellers (VARs) who can demonstrate that they possess the organizational, functional and technical capabilities to provide an Enterprise Asset Management (EAM) solution that meets the City of Fayetteville needs.

The ideal vendor shall have experience in successfully implementing the proposed solution at cities or similar public agencies with similar requirements to the City. The successful vendor shall be responsible for the final approved design, installation, and implementation and commissioning of the EAM system including development of user acceptance testing, system integration and connectivity to existing resources.

The solution proposed may be an on-premise solution or a hosted EAM system. The City strongly prefers an on-premise solution as opposed to a hosted system.

To be considered, proposals shall be received at the City Administration Building, City Hall, Purchasing – Room 306, 113 West Mountain, Fayetteville, Arkansas, 72701 by Thursday December 20, 2018 before 2:00:00 PM, local time. No late submittals shall be accepted.

A non-mandatory pre-proposal meeting will be held on Friday November 30, 2018 at 10:00 AM, local time in Room 326 of City Hall, 113 W Mountain, Fayetteville, AR 72701. Interested parties are welcome to join the meeting as directed in the RFP.

Forms & addendums can be downloaded from the City’s web site at All questions regarding the process shall be directed to Les McGaugh at For security reasons, you must enable JavaScript to view this E-mail address. or (479) 575-8220.

Proposals submitted shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments where the project is located.

Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises.

The City of Fayetteville reserves the right to reject any or all proposals and to waive irregularities therein, and all Proposers shall agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage or claim brought by any Proposer because of such rejections, nor shall the Proposers seek any recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Proposal in response to this invitation shall constitute an agreement of the Proposer to these conditions.

By: Les McGaugh
Title: Purchasing Agent
Ad Dates 11/16/18 and 11/30/18

Publication Date/Time:
11/16/2018 8:00 AM
Closing Date/Time:
12/20/2018 2:00 PM
Submittal Information:
Sealed prior to deadline
Addendum Date/Time:
Addendum 2 - 12.04.18
Pre-bid Meeting:
Contact Person:
Les McGaugh
Download Available:
See "Related Documents" below
Business Hours:
8:00-5:00, M-F
Related Documents:


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