Arkansas Bids > Bid Detail


Agency: Department of Veterans Affairs
Level of Government: Federal
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD00159232109944074
Posted Date: Jan 10, 2019
Due Date: Jan 28, 2019
Solicitation No: 36C25619Q0266
Opportunity History
  • Original Synopsis
    Jan 10, 2019
    3:19 pm
Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Jan 10, 2019 3:19 pm

Page 1 of 2

Page 1 of 2

Page 1 of

Page 1 of 5

Page 1 of 2

Page 1 of 2

Page 1 of


General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:


Posted Date:

January 10, 2019

Response Date (NLT):

January 28, 2019

Response Time (NLT):

09:00am (CST)

Product or Service Code:

J621 (Maint/Repair/Rebuild of Equipment-Fire Control Equipment)

Set Aside (SDVOSB/VOSB):



561621 Security Systems Services

Point of Contract:

Jacqueline Simpson, Contract Specialist


Contracting Office Address:

Department of Veterans Affairs

Network Contracting Office 16

Central Arkansas Veterans Healthcare System (CAVHS)

2200 Fort Roots Drive

North Little Rock, AR 72116


Combined Synopsis Solicitation Central Arkansas Veterans Healthcare System (CAVHS), Little Rock/North Little Rock VAMC Fire Alarm Maintenance, Inspection, Testing, and Repair Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C25619Q0266 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

(iv) This requirement is being issued as an open market, SDVOSB Set-Aside. The associated NAICS code is 541990 All Other Professional, Scientific and Technical Services and the small business size standard is $15 million.

(v) The Government intends to award a firm-fixed price award for Fire Alarm Maintenance Services at CAVHS, located in Little Rock and North Little Rock, AR. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

(vi) The Contractor shall provide all resources necessary to provide fire alarm maintenance, inspection, testing and repair services in accordance with the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is the CAVHS in Little Rock, AR at 4300 W. 7th Street, Little Rock and 2200 Fort Roots Drive, North Little Rock, AR, 72204.

(viii) Provision at 52.212-1, Instructions to Offerors Commercial Items ( OCT 2018 ), applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 852.217-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016); 52.209-7 Information Regarding Responsibility Matters (OCT 2018); 52.216-1 Type of Contract (APR 1984); 52.217-5 Evaluation of Options (JUL 1990); 52.233-2 Service of Protest (SEPT 2006);; 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018); 852.233-71 Alternate Protest Procedure (OCT 2018); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008); 852.270-1 Representatives of Contracting Officers (JAN 2008). (ix) Provision at 52.212-2, Evaluation -- Commercial Items (OCT 2014), applies to this requirement.

(ix) Provision at 52.212-2, Evaluation -- Commercial Items (OCT 2014), applies to this requirement.

Submission of Quotes:

(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.

(2) Offerors shall submit their quotes electronically via email to

(3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is January 22, 2019 at 9:00 AM CST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.

(4) Site Visit is scheduled for Wednesday, January 17, 2019 at 9:00 AM CST at the McClellan VAMC, Little Rock, AR, Safety Office on 7th Floor, Room 7B-101. Please send an email to, if you plan on attending. Any potential changes to the Performance Work Statement or questions, noted during the site visit must be submitted in writing by the question due date. The Contracting Officer is the only person that is authorized to change the requirement via an amendment to the RFQ.

(5) Quote Format: The submission shall be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Contracting Officer will conduct a comparative evaluation of quotes in accordance with FAR 13.106-2 (b).

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:Â

Price (Follow these instructions):

Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Ensure your representations and certifications are complete in the System for Award Management (SAM) ( Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

Past Performance:

Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 2 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

Options: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government shall evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). The Government will evaluate prices for the option under FAR 52.217-8 by using the last year s option prices to calculate the price for six months of effort, and adding that amount to the base and other option years to arrive at the total.


The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services in accordance with the SOW in a timely efficient manner.

a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the SOW.

b. Contractor must demonstrate their technicians are Certified as Arkansas Licensed Fire Alarm Technician as stated in the SOW.

If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable), a description of their planned subcontracting effort and the subcontractor s experience to meet the requirements in the PWS.

(x) A statement advising offerors to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(xi) 52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018) ; 52.252-2 Clauses Incorporated by Reference (FEB 1998); 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014), 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011), 52.204-13 System for Award Management Maintenance (OCT 2018); 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016); 52.217-8 Option to Extend Services (NOV 1999), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.228-5 Insurance-Work on a Government Installation (JAN 1997), CL-120 Supplemental Insurance Requirements; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.203-70 Commercial Advertising (JAN 2008, 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018), 852.232-72 Electronic Submission of Payment Requests (NOV 2012), 852.237-70 Contractor Responsibilities (APR 1984).

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, 52.204-10, 52.204-14, 52.209-6, 52.219-8, , 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-13, 52.232-33, 52.222-41, 52.222-42, 52.222-43 (Wage Determination Applicable (Little Rock, AR CAVHS Pulaski County WD 15-5117 (Rev.-9) was first posted on on 01/01/2019), 52.222-55, 52.222-62.

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 01/28/2019 at 10:00 AM CST. RFQ responses must be submitted via email to: Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Jacqueline Simpson (

All interested companies shall provide quotation(s) for and complete the following:

CONTRACTOR: Company Name:


Street Address:

City, State, Zip:




Tax ID:

GSA/FSS, NAC, SEWP Contract# (if applicable):

PRICE/COST SCHEDULE, unit price, amount and grand total

Corporate Experience Form

Past Performance Questionnaire


ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:



(End of Submission Requirements)
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
January 10, 2019
Description: 36C25619Q0266 36C25619Q0266_1.docx
Description: 36C25619Q0266 ATTACHMENT 1 - PRICE SCHEDULE - SOW.pdf
Description: 36C25619Q0266 ATTACHMENT 2 - PAST PERFORMANCE.docx
Description: 36C25619Q0266 ATTACHMENT 3 - WAGE DETERMINATION.txt
Description: 36C25619Q0266 ATTACHMENT 4 - CORPORATE EXPERIENCE.docx
Contracting Office Address :
Department of Veterans Affairs;NCO 16 (90C/NLR);Central Arkansas Veterans HCS;2200 Fort Roots Drive, Bldg 41, Room 200;North Little Rock AR 72114 1706
Place of Performance :
Central Arkansas Veterans Healthcare Sys (CAVHS);4300 W. 7th Street;2200 Fort Roots Drive;Little Rock / North Little Rock, AR
Point of Contact(s) :
Jacqueline Simpson
Contracting Specialist
All Files
Jan 10, 2019
Download/View 36C25619Q0266_1.docx
General Information
Notice Type:
Combined Synopsis/Solicitation
Posted Date:
January 10, 2019
Response Date:
January 28, 2019
Archiving Policy:
Automatic, on specified date
Archive Date:
March 29, 2019
Original Set Aside:
Set Aside:
Service-Disabled Veteran-Owned Small Business
Classification Code:
J -- Maintenance, repair & rebuilding of equipment
541 -- Professional, Scientific, and Technical Services/541990 -- All Other Professional, Scientific, and Technical Services


Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >