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This is a sources sought announcement only and not a request for quotes, bids, or proposals. This request is solely for the purpose of conducting market research to enhance the Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) understanding of the market offered products, services, and capabilities. Your responses to the sources sought will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.

The VA, NCO 16 is seeking to identify potential qualified vendors capable of providing One (1) Class 8, 2023/2024 Freightliner Cascadia 126-inch Sleeper Cab semi-tractor or Equal. Reference the Statement of Work (SOW) for additional details.

The North American Industry Classification Code (NAICS) is 336212, Truck Trailer Manufacturing with a size standard of 1000 employees. Prior to issuing a solicitation, and pursuant to the Veterans First Contracting Program, the VA is trying to ascertain if there are any qualified Service Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) with the capability of fulfilling the requirement: (Respondents are not limited to SDVOSB/VOSB concerns; the Government seeks to identify all potentially interested sources).

All responsible vendors and interested parties please respond to this sources sought announcement if you can fulfill the requirements described in the SOW.
Responses to this sources sought shall include the following information:

1. Your company name, address, contact person name, phone number, fax number, e-mail
address(s), UEI number, number of employees, and company website if available.

2. If you are an GSA/FSS contract holder are the referenced items available on your schedule/contract? Provide your company GSA/FSS contract number and contract expiration date, if applicable.
3. Is your company a contract holder on any other federal contract? If so, please provide the contract number.
4. Socio-economic status of business such as but not limited to (SDVOSB/VOSB, 8(a), HUB
Zone, Women Owned Small Business, Small disadvantaged business, or Small Business HUB
Zone business, Large Business, etc.).

5. Is your company considered small under the NAICS code identified in this sources sought announcement?

6. Is your company the manufacturer, distributor, or an equivalent for the products being offered? If an authorized distributor or equivalent, can you provide documentation from the manufacturer confirming authorization to provide the referenced items and/or products being offered?

If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule in accordance with Title 13 CFR 121.406(b) Nonmanufacturers.

Does your company exceed 500 employees?

Is your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied?

Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; and

Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to Title 13 CFR 121.406 paragraph (b)(5).

7. If your company is a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of contact and size status (if available).

8. What is the manufacturing country of origin of the items and/or products being offered?

9. Delivery Timeframe The Government would like to know the standard delivery time frame after receipt of order for a requirement like this.

10. Provide warranty information for the items and/or products being requested?

11. Provide descriptive literature demonstrating ability to meet all of the SOW requirements to include the salient characteristics for the product being offered.

12. Vendors are requested to submit estimated market research pricing with their responses.

The estimated pricing will be considered when determining the procurement strategy for the
future solicitation. (e.g., if Contracting Officer determines that capable small businesses cannot
provide fair and reasonable pricing, then the solicitation will not be set-aside). Estimated pricing will not be used to evaluate for any type of award.

Interested vendors are reminded that in accordance with FAR subpart 4.12, offerors and quoters are required to complete electronic annual representations and certifications in System for Award Management (SAM) accessed via https://www.sam.gov as a part of required registration (see FAR 4.1102 - Policy).

All registrants are required to review and update the representations and certifications submitted to SAM as necessary, but at least annually, to ensure they are kept current, accurate, and complete. The representations and certifications are effective until one year from date of submission or update to SAM.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this sources sought notice become property of the Government.

Interested vendors should submit an email to marcos.madrazo-jones@va.gov. All responses
must be received in writing no later than 4:00 PM CST on April 14, 2023. Questions or
inquiries will not be answered or acknowledged, and no feedback or evaluations will be
provided. No solicitation document is available at this time. This notice is to acquire information
only, therefore your response will not be considered for a contract award. Vendors interested in providing an offer will have to respond to a solicitation announcement that shall be published separately.

If no responses to this notice are received from an authorized distributor of the cited brand name, then this action will be sole sourced to the manufacturer cited in paragraph two above.










STATEMENT OF WORK (SOW)
BACKGROUND:
The Department of Veterans Affairs (VA), South-Central VA Healthcare Network (VISN 16) is the nation s largest system of VA hospitals and clinics within an area plagued by natural disasters. VISN 16 is home to 600,000 plus Veterans in an area spread across 8 states and Community-Based Outpatient Clinics (CBOC s) that span over 200 plus counties. Â
REQUIREMENTS:
To enhance medical mobile capabilities for transporting equipment during steady state and response to support the medical center, VISN 16 is seeking to procure One (1) Class 8, 2023/2024 Freightliner Cascadia 126-inch Sleeper Cab semi-tractor or Equal.
The semi-tractor shall be of the latest model complying with the respective international standards of quality. The semi-tractor shall be brand new and complete in all respect for its operations as per mentioned specifications.
SUBMITTALS:
The Contractor shall submit with completed, a full drawing package, which includes specific dimensions, and other interior features; exterior side views showing door locations, windows, under storage locations, and exterior logos.
SPECIFICATIONS AND FEATURES:
The specifications and features listed in Attachment A has been identified as meeting the needs of the Government.
See attached document: Attachment A - Specifications and Features spreadsheet for the complete list of required specifications and features. The salient characteristics listed will be used to determine if other than the brand name is equal to the item that meets Government requirements.
WARRANTY:
The contractor will provide the standard warranty on the unit as well as the power train. Maintenance and manufacturer s extended warranty.
EQUIPMENT MANUALS:
The contractor will provide a comprehensive owner s manual and laminated quick operational guide for the unit. Manuals for all appropriate components shall also be provided.
DELIVERY:
Delivery of shall occur no later than 30 days After Receipt of Order (ARO) to the following location:
Department of Veterans Affairs
Central Arkansas Veterans Healthcare System
2200 Fort Roots Drive
North Little Rock, AR 72114

Attachments/Links